Session fee collection processing

1. Generate tracking table

1. Extract members by group in CSV format.
2. Create the directory YYYY-MM in /functions/operations/programs/judo-dojo/account-management/sessions-fees-to-collect.
3. Copy the template to /functions/operations/programs/judo-dojo/account-management/sessions-fees-to-collect/YYYY-MM.
4. Report all groups from CSV files to the new Judo sessions fees to collect: YYYY-MM.
5. Print each sheet for the instructor.
6. Hand over the papers to the instructor.

2. Record payments

The instructor should use the tables for attendance checks and to record payments.

3. Payments processing

1. Scan paper copies of the judo sessions fees to collect submitted by the instructor.
2. Name the file scan-sessions-fees-YYYY-MM.pdf.
3. Upload the PDF to /functions/operations/programs/judo-dojo/account-management/sessions-fees-to-collect/YYYY-MM
4. Report all data from the PDF to the table of the corresponding month (Judo sessions fees to collect: YYYY-MM).
5. Review the notes left by the instructor to update the software accordingly.
6. Socialise the results from the "Overview" sheet.

4. Send outstanding payments reminders

1. Review the notes left by the instructor to identify late payments.
2. Send payment reminders by emails.
3. Keep track of payments in Session fees late payments tracker