Customer Success
Membership Files Processing
Hard copies of members' files
Hard copies of members' files are stored in the "Members binder" of the given year.
Digital copies of members' files
All scanned files are stored on Google Drive folder /functions/operations/programs/judo-dojo/account-management/members
Naming Convention for members' files
| File | Name | Format | Example |
|---|---|---|---|
| Image Right Authorisation | MelliehaJudoClubImageRightsAuthorisation-[lastname]-[firstname].pdf | MelliehaJudoClubImageRightsAuthorisation-doe-john.pdf | |
| Portrait | photo-[lastname]-[firstname].jpg | JPG | photo-doe-john.jpg |
| Medical Certificate | s[YYYY]-[YYYY+1]-MelliehaJudoClubMedicalCertificate-[lastname]-[firstname].pdf | s2023-2024-MelliehaJudoClubMedicalCertificate-doe-john.pdf |
Procedure
This procedure is part of the Membership Application Process.
- A person applies for Membership by filling up the online form and submitting papers.
- Copy datas from the Membership Application form (Responses) to software.
- Scan all documents and store their digital versions on Google Drive.
- Upload a copy of these files into the contact sheet of the applicant in the software.
- Continue with the the Membership Application Process.