Google Drive

Google Drive is the main storage solution for all our files. It comes with Google Workspace for Yukizuna Judo Club and attached to the domains melliehajudoclub.org and yukizunajudoclub.org.

Google Drive is a cloud-based storage solution that allows you to store and access files online. It offers several advantages, including:

• Accessibility: You can access your files from any device with an internet connection.
• Collaboration: Multiple members can access and edit documents simultaneously.

Guidelines

• Can do:
  • You can sync your Drive on your own desktop with Drive for Desktop.
• Should do:
  • Familiarize yourself with file and folder naming conventions.
  • Files stored in Google Drive should be referenced in this handbook.
• Must do:
• Do not:
  • Do not sync your Drive on a desktop that does not belong to you.
  • Do not store documentation (policies, processes, procedures, ...) in Google Drive. Use the handbook instead.

Directory tree structure

Basic

Where [YYYT] is the current year.

# x-facilities: &facilities
#   small-dojo:
#   big-dojo:

# x-programs: &programs
  # judo-dojo:
  # judo-online:
  # judo-camps:
  # judo-competitions:

# x-products: &products
  # judo-equipments:

functions:
  marketing:
    branding:
    design:
    facilities:
    resources:
    # communication:
    # public-relations:
  sales:
  customer-success:
    account-management:
  finance-and-accounting:
      bookkeeping:
        [YYYY]:
          bills:
          invoices:
          statements:
  # governance:
  human-resources:
    # communication:
    # employee-relations:
    # payroll:
    # recruitment:
    training:
  # information-technology:
    # data-security:
    # emerging-technologies:
    # infrastructure-management:
    # network-management:
    # software-development:
    # support-services:
  # legal:
  operations:
  strategy-and-management:
    strategy:
      # policies:
      rules:
    management:

public:
  resources:
    malta-judo-federation:
    mellieha-judo-club:

Here is a oneliner if needed:

mkdir -p ./functions/{marketing,sales,customer-success/account-management,finance-and-accounting/{bookkeeping/2024/{bills,invoices,statements}},operations,strategy-and-management/{strategy,management},human-resources/trainings}

Facility

See the initialisation from a Facility Hanbook Template in the resources.

Program

See the initialisation from a Program Hanbook Template in the resources.