Health and Safety Policy

1. Purpose

This document establishes the Judo Club's commitment to a proactive and comprehensive approach to health and safety, prioritizing the well-being of all members, coaches, guests, and staff participating in its activities.

2. Scope

This policy applies to all individuals engaged in Judo Club activities, encompassing:

• Members of all ages and skill levels
• Certified coaches and instructors
• Volunteers and administrative staff
• Guests and spectators

3. Roles and Responsibilities

3.1 Club Management

• Develop, implement, and maintain this Health and Safety Policy.
• Conduct regular risk assessments of the Dojo and training activities utilizing Hazard Identification, Risk Assessment, and Control (HIRARC) methodology.
• Procure and maintain Personal Protective Equipment (PPE) aligned with best practices and relevant National Governing Body (NGB) guidelines.
• Ensure adequate First-Aid supplies are readily available and Emergency Medical Technicians (EMTs) or equivalent are present during training sessions.
• Investigate and document all reported incidents and injuries following established procedures.
• Conduct annual reviews and revise this policy as necessary to reflect evolving regulations and best practices.

3.2 Coaches and Instructors

• Deliver training sessions adhering to safe practices outlined in NGB guidelines and International Judo Federation (IJF) regulations.
• Implement Dynamic Warming-up and Static Cool-down protocols for injury prevention.
• Monitor participants for signs of fatigue, injury, or potential hazards utilizing Dynamic Risk Assessment techniques.
• Enforce established safety rules and promote positive training culture emphasizing respect and sportsmanship.
• Report any safety concerns, incidents, or near misses to Club Management promptly.

3.3 Members

• Adhere strictly to instructions and safety rules provided by coaches and instructors.
• Inform coaches of any pre-existing medical conditions or injuries before participating.
• Wear appropriate training attire (Gi) in good condition and utilize designated PPE as required.
• Practice good sportsmanship and maintain respectful conduct towards all participants.
• Report any hazards, unsafe conditions, or concerns to coaches or Club Management immediately.

3.4 First-Aiders

• Maintain current certifications and ensure first-aid kits are stocked and readily accessible.
• Provide initial treatment for minor injuries following established protocols.
• Assess the need for further medical attention and activate emergency services if necessary.
• Document all injuries using designated reporting forms for record-keeping purposes.

4. Policy Statements and Procedures

• All training sessions will commence with a thorough warm-up and conclude with a proper cool-down.
• Appropriate Gi attire in good condition is mandatory for all participants.
• Specific training drills and competitions may necessitate mandatory use of additional PPE (mouthguards, groin guards).
• Throwing techniques will be practiced progressively based on individual skill level and experience.
• Unruly or unsafe behavior will not be tolerated and may result in disciplinary action as per Club regulations.
• Regular inspections of equipment, mats, and Dojo facilities will be conducted to ensure safety and functionality.
• Emergency procedures will be clearly communicated, displayed in the Dojo, and readily accessible to all individuals.
• Incident reporting forms will be readily available for documenting injuries, near misses, and safety concerns.

5. Exceptions and Deviations

Deviations from this policy require pre-approval by Club Management based on a demonstrably valid reason and a documented risk assessment. All exceptions will be communicated to relevant parties involved.

6. References

• National Governing Body Judo Safety Guidelines
• International Judo Federation (IJF) Rules and Regulations
• First-Aid Training Manuals and Protocols
• Local Emergency Services Contact Information

7. Review and Update

This policy will be reviewed and updated annually, or more frequently as needed, to reflect changes in legislation, best practices, or Club operations.